BYLAWS OF
IROQUOIS BIOMEDICAL SOCIETY
________________________________
ARTICLE I
NAME and PURPOSE
1 Name: The name of this Society shall be: The Iroquois Biomedical Society.
1.2 Purpose: The purpose of the IBS is:
1.2.1 -To promote and encourage better patient care through improved maintenance, operation,
and application of medical instrumentation through the mutual exchange of information and
technical assistance among Clinical Engineers, Biomedical Equipment Technicians and other
individuals involved in the area of Health care Technology Management and Medical Equipment
Maintenance and support in and around the Upstate New York, Western Massachusetts and
Vermont region.
1.2.2 -To promote the development and advancement of the Clinical Engineering profession.
ARTICLE II
MEMBERSHIP
2. The types of memberships for this Society shall be: This Society shall have three types of
memberships: Full member, Associate member, and Student member.
2.1 Membership definitions:
2.1.1 Full Member: Any individual who is employed in any capacity as a Biomedical Equipment
Technician, Clinical Engineer and other individuals involved in the area of Health care Technology
Management and Medical Equipment Maintenance and support.
2.1.2 Associate Member: Individuals with an interest in the field of Clinical Engineering and not
employed by a Health Care Institution or organizations outlined above (2.1.1.)
2.1.3 Student Member: Full time students with an interest in the field of Clinical Engineering.
2.2 Qualifications: Associate and Student members will have all of the privileges and rights of Full
members, except holding office. Membership in IBS shall become effective upon approval by the
executive committee after a completed application form has been submitted and upon receipt of
specified annual dues for that membership.
2.3 Membership Dues: -The annual dues for all classes of membership shall be: as set by the
executive committee and approved by a majority of the voting membership. Dues shall be payable
prior to or at the first meeting of the calendar year. All members must pay their specified dues in
order to retain voting and attendance privileges.
2.4 Voting:
2.4.1 The Voting Body shall be: -all members in good standing per the records of the Secretary
and/or Treasurer concerning dues status as noted in 2.3 of these Bylaws.
2.4.2 each member is entitled to one vote, which shall be cast in person for each voting issue.
ARTICLE III
MEETINGS
3. The types of meetings of the IBS shall be: - Annual, General, Special and Executive Committee
meetings.
3.1 Annual meetings: -shall be at a time and place to be decided by The Executive Committee and
shall be for the primary purpose of electing new officers.
3.2 General Meetings: -shall be held periodically during each year with a minimum two per year in
addition to the annual meeting.
3.3 Executive Committee Meetings: -shall is held monthly at a location decided upon by the
Executive Committee members.
3.4 Special Meetings: Special meetings may be called by the President, Executive Committee or by
written petition of ten members of the IBS to the Executive Committee and/or President. At least ten
days notice shall be given and the purpose of the meeting stated in the meeting notice.
3.4 Notification of the meetings: -shall be sent by conventional mail and/or electronic means upon
preference of the membership at least ten (10) days prior to the meetings, and shall include the
time, place and purpose of the meetings.
3.5 Quorum: -shall be 10 (ten) members of which at least two shall be members of the Executive
Committee. Any passage of voting issues shall be made by simple majority of quorum.
ARTICLE IV
OFFICERS
4. The officers of this Society shall be: President, Vice President, Secretary and Treasurer. They
will be elected by simple majority of the membership.
4.1 These officers shall perform all the duties prescribed by these bylaws.
4.1.1 -These officers shall be elected at the annual meeting by the Voting Body as outlined in 2.4.1.
4.1.2 -These officers shall assume their elected office at the Annual Meeting, after completion of all
election voting and a majority vote for their office by the Voting Body.
4.1.3 -Terms of Office- Term of office shall begin: At the Annual meeting following the end of the
elections and shall run for two years until the end of voting and the report of the Teller committee
chairperson at the Annual meeting. No member shall be eligible to serve more than two
consecutive terms in the same office.
4.2 President:
4.2.1 -The President presides over all meetings, including the Executive Committee.
4.2.2 – He/she serves as an Ex-officio member of all committees (except the nominating committee).
4.2.3 -shall be responsible for the management of the business and affairs of the IBS, including
establishing committee and appointing members as necessary.
4.2.4 –At the Annual meeting, the President will prepare an annual report outlining the current
status and activities of the IBS for the year. This report will be entered into the secretary’s records.
4.2.5 -The President shall appoint Committees as required by the bylaws and as needed outlined in
Article V.
4.3 Vice President:
4.3.1 - performs the duties and have the power of the President in his/her absence at meetings or
when the President has inability to perform the duties as outlined in 4.2 thru 4.2.4 of these bylaws.
4.3.2-shall have such duties or other powers as conferred upon him/her by the President and/or
Executive Committee.
4.4 Secretary:
4.4.1 -records and maintains the minutes of all meetings of the IBS including the Executive
Committee meetings.
4.4.2 -prepares and mails by conventional and/or electronic means any announcements for
general and annual membership meetings at least two weeks prior to each meeting. Including
program information, time, and place.
4.4.3 -updates membership lists and forwards copies to each member periodically.
4.4.4 -maintains a supply of Iroquois Biomedical Society supplies; i.e., stationary, except bill heads.
4.4.5 –submits all bills incurred by his/her office to the Treasurer for payment; i.e., stationary,
printing, mailings.
4.4.6 -maintains a close liaison with the Committee Chairmen of all standing and appointed
Committees, as well as other members of the Executive Committee.
4.4.7 –maintains a list of membership who are in good standing in regard to dues status as
supplied by the Treasurer.
4.4.8 -shall have such duties or other powers as conferred upon him/her by the President and/or
Executive Committee.
4.5 Treasurer:
4.5.1 - bills for and receives approved dues and informs the Secretary in writing of paid members.
4.5.2 -deposits moneys collected by the IBS and pays accounts as directed by the Executive
Committee and President.
4.5.3 –maintains records of all bank statements and records of money distribution and income of
the IBS.
4.5.4 –He/she maintains an accurate financial statement of the IBS, in readiness for report at every
meeting.
4.5.5 –The treasurer is required to obtain authorization from Executive Committee before incurring
any indebtedness for the organization.
4.5.6 –he/she shall prepare a statement of accounting for the fiscal year for the presentation to the
membership at the Annual meeting.
4.5.7 -shall have such duties or other powers as conferred upon him/her by the President and/or
Executive Committee.
ARTICLE V
STANDING COMMITTEES
5. Standing Committees of the IBS shall be: Audit Committee, Executive Committee, Nominating
Committee and Teller Committee. Any other standing committee may be added by the request of
President and a majority approval of quorum at a general or annual meeting.
5.1 The Executive Committee shall have 6(six) members: They shall include the elected officers of
the IBS and two members of the IBS who are not members of other standing committees
volunteered or nominated from the floor seconded by one other member and appointed by a
majority vote at the Annual meeting.
5.1.1 -The Executive Committee shall: have general supervision of the affairs of the IBS between its
normal business meetings.
5.1.2 -It shall set the hour and place of all meetings, make recommendations to the Society, plan
the activities of the Annual and General Meetings and shall perform such other duties as specified
in these by laws.
5.1.3 -The Executive Committee shall: appoint a Full or Associate member, other than the
Treasurer, to perform an audit of the Society’s financial records to be completed by the Annual
meeting.
5.1.4 -The Executive Committee shall: be subject to the orders of the IBS and none of its actions or
inactions shall conflict with the actions taken by the IBS.
5.1.5 -All issues voted on by the Committee shall be decided by majority of the all Committee
members.
5.1.6 -The President shall: not be eligible to vote on this Committee to prevent any tie decisions.
5.1.7 -The Executive Committee shall: perform such other duties as specified in these bylaws.
5.1.8 -The Executive Committee shall: review all applications for membership to the IBS and make
their recommendations to the membership at the next general meeting.
5.1.9 -There shall be such ad hoc committees as are needed. These are to be established and
appointed by the Executive Committee.
5.2 The Nominating Committee shall have at least 2(two) members: Appointed by the Executive
Committee no later then 60 days before the last Annual meeting of the second year of the terms of
office of the current Officers. No member of the current Executive Committee can be made a
member of the nominating committee.
5.2.1 -It shall be the duty of this committee to appoint amongst its membership a Chairperson and
select a slate of candidates to nominees for the offices to be filled.
5.2.2 -The slate of nominees selected by this Committee shall be made known at the Annual
meeting, at which time additional nominations from the floor can be made. Only full members can be
nominated.
5.2.3 -All nominees will be required to submit a brief written statement to the Secretary and to the
members present at the Annual meeting a verbal statement outlining their reasons for seeking
office along with a description of their experience and qualifications.
5.2.4 -Membership in this committee will be dissolved at the conclusion of the Annual meeting.
5.3 –The Teller committee will be composed of at least 2(two) full members shall be: appointed by
the Executive Committee after the close of nominations. Members currently holding office (except
the president) or candidates for office are not eligible for membership to this committee. The teller
committee is responsible for receiving and tabulating all ballots during the election. This committee
shall elect a chairman from amongst its membership. After close of voting, the committee will
tabulate the election results, the Chairman of this committee will then report on the voting results.
This Committee will then be dissolved at the conclusion of the Annual meeting.
5.4 The Audit Committee shall: review the Treasurer records and report their findings at the
Annual Meeting. This Committee shall be comprised of two full members appointed by the
President. This committee shall elect a chairman from amongst its membership. After the close of
the Annual meeting the Chairperson will be retired, and replaced with another appointment made
by the President for the next years Audit Committee.
ARTICLE VI
PLANETARY AUTHORITY
6. Robert’s Rules of Order Newly Revised shall govern the meetings and business of the IBS in all
cases to which they are applicable which are not specifically covered by these By Laws or any
special rules the IBS may adopt.
ARTICLE VII
AMENDMENT OF THE BY LAWS
7. A motion to amend the By Laws can be made at any business meeting and must be seconded. If
at least two thirds of the total eligible voting membership is present the amendment may be voted
upon. Two-thirds of the total eligible membership must vote in favor of the amendment for passage.
If these conditions are not met, the Secretary shall mail by regular or electronic means a notice and
ballot to all eligible members detailing the proposed amendment. Said ballots are to be returned to
the Secretary within thirty days from the mailing date. A two-thirds majority of the total eligible
membership must vote in favor of the amendment for passage.
ARTICLE VIII
OFFICIAL SEAL /LOGO
8. The Official seal/Logo of: The Iroquois Biomedical Society will be as decided on by majority vote
of quorum. And shall be used to represent the IBS on official papers and /or events, electronic or
otherwise.
8.1 –this seal/logo may be updated periodically by IBS membership as outlined in section 8.
(Above) to reflect the changing evolution of the Clinical Engineering field.
8.2 –As of March 25, 2004 the official seal/logo is <<<SEAL>>>
